CONFERENCE SECRETERIAT
Econ supplies top notch conference Secreteriat services, including the many and varied planning and back office activities that go into managing an event.

Participant registrations:

Correspondence with sponsors, speakers and attendees

Coordination of conference activities

Supplier management

Meetings with Scientific Committees

Meetings with Organising Committees

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FINANCIAL AND ADMINISTRATIVE MANAGEMENT

Econ prepares detailed event budgets and suggests the best tools and models for financial and administrative management : continuous monitoring of expenses versus forecasts; efficient revenue collection; balanced accounts and reliable accounting practices to ensure a successful event and achieve pre-defined targets.

Accounting procedures are customised to suit the event.

Econ’s reporting methods are designed to comply with a financial strategy aimed at maximising performance and minimising the use of resources.

- Drafting budgets
- Allocating financial resources
- Finding sponsors and managing funding
- Collecting registration fees

- Administrative activities
- Monitoring expenses and budgets
- Post-event financial analysis

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SOCIAL PROGRAMMES AND CULTURAL/EDUCATIONAL EVENTS
Econ organises social programmes and special events of all kinds, from opening ceremonies to drinks receptions, working luncheons, gala dinners and technical and scientific visits.

Naturally, educational and sightseeing tours are also an important part of any conference or event.
- Opening ceremonies and inaugurations
- Drinks receptions
- Working lunches
- Gala dinners
- Scientific and technical visits
- Pre- and post-conference tours and excursions
- Cultural/educational events
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REGISTRATIONS
Econ’s own staff receive and process attendee registration forms using a computerised system, collect fees and issue invoices, send out registration confirmation letters and make accommodation bookings.

Econ partners Organising Committees to create websites for the event, also configuring management functions and arranging on-line attendee registrations.

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TRAVEL AND ACCOMMODATION
Hotel reservations
Econ has a separate department that manages hotel reservations and cooperates closely with the conference registrations staff.

One of the benefits of managing a very large number of events every year is that Econ is well positioned to negotiate the best room rates in hotels across the country.

Air and rail ticketing
As well as organising attendance, Econ directly manages travel plans for conference guests, and can also organise pre- and post-conference and accompanying person programmes.

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SPONSORSHIP CONTRACTS: SALE AND MANAGEMENT OF EXHIBITION SPACE
Econ deals with event sponsors and also manages exhibition space allocation.
Clients may instruct Econ to sell exhibition space directly, and also supply booth fittings, fixtures and interiors.
Econ is experienced in coordinating sponsor requirements in terms of staging satellite symposia and/or down events relating to the main conference.
Econ can also plan exhibition area layouts, contact and coordinate exhibitors, and estimate financial returns on the exhibition area.

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Relying on our extensive experience in organising scientific programmes, Econ is well equipped to support Scientific Committees on the many and varied operating aspects pertaining to the Conference: from collecting abstracts (for talks and poster presentations) to sending out notifications that submissions have been accepted; from corresponding with speakers and moderators to gathering papers for publishing conference proceedings.

Organisational and logistical support to the Scientific Committee

Periodical coordination meetings

Computerised management of in-coming abstracts

Personalised letters to confirm/accept and/or reject submissions

Correspondence with speakers

Collection of papers for publishing conference proceedings

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ECM SECRETERIAT
Econ is itself a Provider registered with the Italian Ministry of Health, but can also provide operating support to Providers named by the client (scientific society, hospital, etc.).

Econ handles all the paperwork required to obtain ECM accreditation for residential training events.
We will:
- collect documents required by the Italian Accreditation Ministry
- complete and manage accreditation forms on the Ministry website
- create questionnaires and evaluation forms
- conduct post-event analysis
- mail out attendance certificates